Tennis Club

Obtaining a Team Number, Revision date 1/6/2016


Having a tennis team play out of Willow Creek Tennis Club (WCTC) facility in Willow Creek (WC) is considered by the
HOA boards as a PRIVILEGE due to their receiving court use for matches ahead of all HOA residents who want to use the
assigned courts. TEAMS ARE ENCOURAGED TO HAVE WC RESIDENTS AS TEAM MEMBERS.


In order to play out of Willow Creek, each team must obtain a team number and to do this each team must assign a
Team Sponsor (TS). The TS must reside in Willow Creek and be in good standing with their respective HOA. The TS does
not necessarily need to be the captain of their respective team, but they are the person to whom all correspondence will
be sent regarding schedules etc.


Please Note:

  1. COURT ASSIGNMENTS: ALL TEAMS MUST PLAY ONLY ON THEIR COURTS ASSIGNED BY THE COURT SCHEDULER. FAILURE TO DO SO WILL RESULT IN EACH PLAYER OF THE ENTIRE TEAM NOT BEING ABLE TO PLAY ON A LEAGUE TEAM ON WC COURTS FOR THE REMAINDER OF THE YEAR FOR ANY TEAM THAT HAS NOT ALREADY BEEN SCHEDULED AND FOR THE FOLLOWING YEAR ON ANY LEAGUE TEAM.
  2. The Quebec courts (alternate surface) in WC1 are Included in the scheduling rotation of courts. All teams will be assigned these courts as part of their schedule.
  3. Team Numbers will be assigned per the priority on page 2.
  4. NUMBER OF COURTS ASSIGNED: IF TWO USTA ADULT TEAMS ARE SCHEDULED FOR PLAY ON THE SAME EVENING, EACH TEAM WILL BE ALLOTED 4 WC COURTS. IF ONLY ONE ADULT TEAM PLAYS THAT EVENING, 5 WC COURTS WILL BE ALLOTED. IF YOU ARE SCHEDULED FOR 4 COURTS, THE SCHEDULED TIME FOR ONE OF YOUR COURTS WILL BE AT 5:00 PM FOR YOUR CONVENIENCE. YOU MAY ALSO ELECT TO PLAY ON A NON WC COURT.


To receive a team number the TS will do the following:


  • Fill in the  application form listing ALL WC RESIDENTS AND NON RESIDENTS ON THEIR TEAM. Please make sure that you complete the entire form including the NTRP level and the specific league you are applying for.
  • Make a check out to WILLOW CREEK TENNIS CLUB for the correct amount (see below) depending on the type of team they are applying for:

                     Cost is based on maximum number of courts used by a team for one match

                     4-5 WC courts = $200

                     3 WC courts = $120

  • Deliver the application form and check to the Facility Coordinator (FC)

                    Mary Beth Doerr at 8072 S. Rosemary Ct, Centennial CO 80112

                    marybethdoerr@gmail.com

  • No applications will be considered until the check is received.


Once the Facility Coordinator receives the check AND application, a team number can be issued and an email will be
sent to the TS. All checks are then sent by the FC to the WCTCC Treasurer. If no team number can be issued for a team,
then the FC will destroy the check and email the TS.


Priority for issuing team numbers is Team Category A, B, and C in sequence. This table defines the priority rules for each category. If any category fills the court limitation all following categories will be turned down.


#4
Teams allowed per day
Priority
Application & Check
Team Number Issued
Received
Notification
Aup to 4
#1#37 days after #3March 1st or 7 days after #3
B

up to 3 fo Adult

up to 4 for others

#2after #37 daysMarch 1st or 7 days
C



  1. If there are more teams than the limit, selection will be 1st percentage of WC players relative to their minimum roster size and 2nd by lottery.
  2. 1st come 1st serve. If the limit is exceeded and if 1st come 1st serve can’t reasonably be done, selection will be same as #1 above.
  3. On or before February 1 or leagues starting in April, May, or June. On or before March 28 for all other leagues.
  4. Team Categories -
  • Teams with enough WC residents for the minimum roster size as defined by CTA.
  • All other teams.
  • Teams applying after dates in #3


Refund


If after the season ends, but no later than October 1st a refund is requested, the TS must fill out the form
below with all team members identifying non WC team members and email it to the FC. The FC will request a
check from the Community Manager.


R

e

f

u

n

d

Number of non WC Team Members
012345
$100$80$60$40$20$0
$60$40$20$0


  1. A WC member is a WC resident in good standing of an HOA that is part of the WCTC for the year.
  2. See website (www.willowcreektennisclub.com) WCTCC page ‘Members and Assignment’ document for FC
  3. Top line is for teams that pay the $200 fee. Bottom line is for teams that pay the $120 fee.